The apollo civic theatre request for qualifications for architectural/engineering services

 The Apollo Civic Theatre in Martinsburg, West Virginia is in the process of selecting a consultant to provide architectural/engineering services for the rehabilitation of both the interior and exterior of the historic theater. This includes but is not limited to updates to the masonry, windows, HVAC system, and electrical components necessary to run the theater’s marquee.

Professional services will include but are not limited to (1) preparation of a preliminary engineering report (2) preparation of specifications and design for all components of the project

(3) securing all necessary permits associated with the project (4) preparation of bidding and contracting documents (5) participation in the evaluation of bids received and (6) monitoring and observation of construction activities as required to ensure compliance with plans and specifications. Contracts are to be awarded on a Fixed Fee basis. The selected architect/engineer shall be retained throughout all stages of the project. All consultants interested in being considered for this project must submit a proposal detailing qualifications, technical expertise, management and staffing capabilities, and related prior experience.

Procurement of professional engineering services shall be in accordance with WV Code Chapter 5G- 1-3 and 24 CFR 85.35 and 85.36. The object of the competitive process is to select the firm who will provide the highest quality of service at a realistic fee. Accordingly, technical qualifications and experience will be weighed heavily. The Apollo Civic Theatre shall evaluate the statements of qualifications and performance data, and other materials submitted by interested firms and select a minimum of three firms which, in their opinion, are best qualified to perform the desired service. Interviews with each firm selected shall be conducted with discussions regarding anticipated concepts and proposed methods of approach. The Apollo Civic Theatre shall rank, in order of preference, the three professional firms deemed to be the most highly qualified to provide the services required and shall commence scope of services and price negotiations with the highest qualified professional firm for architectural /engineering services.

Attention is directed to the fact that funding sources for the proposed project include but are not limited to The Save America’s Treasures grant program, through the Historic Preservation Fund, as administered by the National Park Service, Department of Interior.

The work to be performed under this contract would be subject to the requirements of Secretary of the Interior Standards and Guidelines for Archeology and Historic Preservation, Section 106, and NEPA (plus Section 110 if an NHL).

Should The Apollo Civic Theatre be unable to negotiate a satisfactory contract with the professional firm considered to be the most qualified at a fee determined to be fair and reasonable, price negotiations with the firm of second choice shall commence. Failing accord with the second most qualified professional firm, the committee shall undertake price negotiations with the third most qualified professional firm. Should The Apollo Civic Theatre be unable to negotiate a satisfactory contract with any of the selected professional firms, it shall select additional professional firms in order of their competence and qualifications and it shall continue negotiations in accordance with these procedures until an agreement is made.

Please submit five (5) physical copies and one (1) digital copy of all requested information to The Region 9 Planning & Development Council on behalf of the Apollo Civic Theatre, Attention: Chadd A. Holmes, 226 Pilot Way, Suite E. Martinsburg, WV 25405 (cholmes@region9wv.com). no later than 2:00 PM, JANUARY 16TH, 2025. It is the responsibility of the respondent to ensure the receipt of the proposal by the date and time specified.

The Apollo Civic Theatre and is an equal opportunity employer. Selection for contract will be based solely on merit. The Apollo Civic Theatre does not discriminate on the basis of race, color, religion, sex, national origin, politics, marital status, sexual orientation, physical or mental disability, age, membership or non-membership in an employee organization, or any other factor prohibited by law. The Apollo Civic Theatre will provide reasonable accommodation to applicants with disabilities. 

Please email Chadd A. Holmes at Cholmes@region9wv.com with any inquiries.

The Western Potomac Economic Partnership d/b/a The Eastern West Virginia Economic Alliance (EWVEA) is requesting Qualification and Experience Proposals from consultants/professional marketing and design firms to provide design and rebranding assistance to its agency. 

EWVEA will be evaluating submissions to this request and select a firm judged to be responsible and responsive to the request. EWVEA reserves the right to interview some or all prospective firms to discuss qualifications and experience. The format for submittals, information regarding the scope of work, and selection criteria used by EWVEA is available from the EWVEA Office, 226 Pilot Way, Martinsburg, WV 25405 or by visiting www.region9wv.com. 

One (1) original and five (5) copies of submittals of Qualification & Experience information from consultants must be enclosed in a sealed envelope marked "Q&E Strategic Communications Plan" clearly labeled. Proposals must be submitted and time-stamped into the EWVEA office no later than January 3, 2025 at 2PM. Digital submissions in PDF format will also be accepted by emailing rsnavely@region9wv.com. Digital submissions are subject to the January 3, 2025 2PM receipt deadline. Failure to comply with the above-required information for EWVEA's review may result in disqualification of that firm. 

The EWVEA Selection Committee shall evaluate the statements of qualification, technical proposals and other material submitted by interested properly licensed firms. This competitive process is used to objectively select the organization that will provide the highest quality consulting services.  Accordingly, technical credentials and experience will be weighed heavily.  

EWVEA shall make positive efforts to utilize Disadvantaged Business Enterprises for its supplies and services and shall allow these sources the maximum feasible opportunity to compete for contracts. EWVEA does not discriminate on the basis of race, color, national origin, sex, religion, age and disability in employment or the provision of services.

EWVEA reserves the right to accept or reject any or all proposals, to waive technicalities, and to take whatever action is in the best interest of the EWVEA Council.