EXECUTIVE ASSISTANT
Salary Range: $35,000 - $50,000
FLSA Status: Exempt
GENERAL DEFINITION OF WORK:
Perform skilled clerical work providing upper level administrative/project support which requires advanced experience and/or training in software programs and office operations. Direction is given by the Executive Director.
ESSENTIAL FUNCTIONS/TYPICAL TASKS:
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
· Serve in capacity as receptionist
· Collect timesheets, process payroll, calculate payroll liabilities, process and issue W-2 forms to employees.
· Process agency tax payments and quarterly reports
· Assist Assistant Director with annual benefits coordination
· Develop and produce correspondence, resolutions and Letters of Support
· Manage annual council appointment/proxy letters
· Maintain orderly filing system for office
· Advertise public meeting notices and press releases in the newspapers
· Perform all preparatory tasks in relation to Region 9 Full Council meetings to include reservations, distributing meeting materials in advance of meeting, assembling meeting packets, name tags, communications, receiving RSVPs, and other associated activities
· Transcribe meeting minutes for various meetings, as assigned
· Serve as a conference/meeting greeter and registration table host at meetings
· Maintain/oversee the maintenance of departmental office equipment
· Maintain inventory of departmental supplies
· Complete conference registration for staff to include coordinating travel reservations
· Attend training workshops when pertinent to position
· Provide proofreading assistance when requested
· Perform basic research and writing tasks in support of Project Managers
· Draft annual reports as required by federal funding agencies
· Perform related tasks as required.
KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of commonly accepted business practices; office technology skills; proper business English and spelling; and operation of personal computers with Microsoft Office applications. Ability to answer inquiries and assist the general public in a courteous manner; to organize and assist in a wide variety of projects; to understand and follow complex oral and written instructions; to establish and maintain effective working relationships with associates and the general public.
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to an advanced secretarial training certificate with a minimum of three years administrative and payroll experience.
PHYSICAL REQUIREMENTS:
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects; work requires reaching, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.
SPECIAL REQUIREMENTS:
May require possession of an appropriate valid driver’s license.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential tasks.
ECONOMIC RESILIENCY COORDINATOR
SALARY: $75,000.00
Contractual position not to extend past June 30, 2026
FLSA Status: Exempt
GENERAL DEFINITION OF WORK:
Professional position responsible for the coordination of Region 9 projects/programs. Direction is provided by the Executive Director.
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position to support the ongoing needs of the office.
· Draft and finalize update to the region’s current Comprehensive Economic Development Strategy (CEDS)
· Collect and analyze project specific data as well as data relating to regional development
· Identify and apply for potential resiliency, mitigation, and economic recovery projects
· Identify and apply for economic and community development grant-eligible projects with state and federal resources
· Plan, coordinate, facilitate and/or attend pre-proposal meetings, progress meetings and all other project related meetings as required.
· Assist grantees in maintaining compliance with programmatic guidelines of State and federal awards
· Provide financial administration of State and federal grants
· Develop and maintain good working relationships with State, federal, and local agencies, as well as local media
· Evaluate success of projects/programs and provide reporting as requested
· Attend training workshops when job appropriate
· Develop and produce correspondence, resolutions and Letters of Support as needed
· Attend training workshops when pertinent to position
· Perform related tasks as required
Thorough knowledge of agency programs, projects, policies and procedures; state and federal grant programs, guidelines, regulations, compliance and requirements. Possess the ability to prioritize and organize work to manage multiple responsibilities. Must possess the ability to communicate ideas effectively both orally and in writing; and to establish and maintain effective working relationships with staff members, local, state and federal agencies, elected officials and the general public. Must be proficient in Microsoft Office applications
Bachelor’s Degree preferred, or any combination of post-secondary education, to include project management, planning and environmental studies, and prior work experience related directly to the duties of the position.
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a
negligible amount of force frequently or constantly to move objects; work requires reaching, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.
Possession of an appropriate valid driver’s license
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.
Executive Director, rsnavely@region9wv.com
Assistant Director, jwishmyer@region9wv.com
Project Manager II, ddeamer@region9wv.com
Economic Resilience Coordinator, shenderson@region9wv.com
Environmental Program Coordinator, jsaikali@region9wv.com
Nonprofit Project Manager, cholmes@region9wv.com
HEPMPO Executive Director, mmullenax@washco-md.net
Transportation Planner, mmcdonough@washco-md.net
Eastern Panhandle Regional Planning and Development Council
226 Pilot Way, Suite E, Martinsburg, West Virginia 25405, United States
Copyright © 2021 Eastern Panhandle Regional Planning and Development Council - All Rights Reserved.
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